Posting Title: Human Resources Assistant, FS5
Job Code Title: Human Resources Assistant
Department/Office: International Residual Mechanism for Criminal Tribunals
Duty Station: ARUSHA
Posting Period: 08 February 2019 – 09 March 2019
Job Opening Number: 19-Human Resources-RMT-111567-R-Arusha (R)
Setting and Reporting
This position is located in the Human Resources Section (“HRS”), Registry, of the International Residual Mechanism for Criminal Tribunals (“IRMCT”) Arusha branch. Within delegated authority, under the daily supervision of the Human Resources Officer and the technical guidance of the Chief, Human Resources Section the Human Resources Assistant for the Arusha Branch is responsible for the following:
Address staff questions and provide advice on matters relating to staff entitlements including but not limited to education grant; mobility allowance, hardship entitlements, dependency allowance and leave.
Identify difficult or problematic Human Resources issues and bring such cases to the attention of the Human Resources Officer or Hague-based HRS.
Draft correspondence to Office of Human Resources (“OHR”) at UN Headquarters on behalf of the Chief of HRS as required
Provide IRMCT management with UN rules and regulations as and when requested. Interprets the UN staff Rules and Regulations, and administrative instructions and provides verbal and written explanations under the supervision of the Human Resources Officer.
Monitor the contractual status of staff and follow up with relevant program managers regarding recommendation for extension.
Initiate staff orientation and check in/out.
Participate in interview panels (ex-officio role) and organise interviews on an as needed basis.
Maintain on-site Job Opening, recruitment files and staff files.
Assist in processing staff study leave and training requests.
Facilitate the hiring of consultants using Umoja.
Administration of Interns including: Preparation of offers and undertakings and Note Verbales and conducting separation interview prior to departure.
Assist the Chief, HRS and Human Resources Officer to finalise outstanding issues transferred from the International Criminal Tribunal for Rwanda (ICTR) to the IRMCT.
Other ad hoc duties as assigned.
Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.
Communication – Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
High school diploma or equivalent; demonstrated ability to use computer technology.
Minimum of eight (8) years of related administrative experience preferably in the Human Resources field.
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable.
There may be a technical test followed by a competency-based interview.
Current UN staff at the GS and FS level who meet the eligibility requirements are exceptionally permitted to apply. If selected, certain conditions will apply. All offers of appointment are subject to budgetary approval.
The appointment is limited to the International Residual Mechanism for Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.
NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
Posting Period: 08 February 2019 – 09 March 2019