Office Assistant Job Vacancy at SOS Children’s Villages – Sept 2026 6 views

Apply for Office Assistant at SOS Children’s Villages Tanzania (September 2026). Review key duties, qualifications, and official application channels.

SOS Children’s Villages Tanzania, a non-governmental social development organization dedicated to supporting children without parental care and families at risk, is recruiting a qualified Office Assistant for September 2026.

Positioned within administrative operations, this role ensures daily office cleanliness, guest reception, administrative support, mail handling, and basic logistical coordination to maintain a smooth working environment. Below is the full position breakdown, applicant prerequisites, and application guidelines.

Job Title: Office Assistant (1 Post)

Organization: SOS Children’s Villages Tanzania

Duty Station: Mwanza

Reports To: Logistic and Administration Officer

About the Organization SOS Children’s Villages Tanzania is a non-governmental organization affiliated with SOS Children’s Villages International, dedicated to providing children without parental care with a loving, stable family environment and opportunities for education and development. SOS Children’s Villages has been operating in Tanzania since 1981, with programmes in Zanzibar, Arusha, Dar es Salaam, Mwanza, Dodoma, and Iringa.

Job Summary The Office Assistant ensures the cleanliness, orderliness, and hygiene of the office premises and assigned areas. Core responsibilities include routine cleaning, inventory and supply management, assisting in office logistics for meetings and events, supporting waste management, and managing stores/sundries to ensure an efficient, welcoming environment for staff and visitors.

Office Assistant Job Vacancy at SOS Children’s Villages

Key Responsibilities

• Facility Hygiene & Cleanliness: Oversee and perform daily cleaning activities across offices and assigned areas to maintain high standards of neatness and hygiene.

• Inventory & Store Management: Monitor, replenish, and track stock levels for cleaning supplies, toiletries, refreshments, and stationery. Accurately receive, record, and store all office sundries and reorder materials as necessary.

• Front Desk & Visitor Handling: Keep the reception area organized, greet and direct visitors, and answer incoming phone calls in a professional manner.

• Logistics & Event Support: Assist in setting up and managing office logistics for meetings, workshops, events, and appointments.

• Administrative Support: Support team members with general administrative duties, including document filing, photocopying, and scanning.

• Equipment Maintenance: Ensure office machinery and equipment remain in good working condition, coordinating maintenance or repairs when needed.

Qualifications & Requirements

• Education: Diploma in Office Administration, Management, or a related field.

• Experience: Minimum of 2 years of proven work experience as an Office Assistant or in a similar administrative role.

• Skills & Competencies:

  • Proficiency in basic office software (MS Office suite) and general office technology.

  • Strong organizational, time-management, and multi-tasking skills.

  • Excellent verbal and written communication abilities.

  • Proactive problem-solving attitude and strong interpersonal skills.

• Child Safeguarding Note: SOS Children’s Villages Tanzania is an equal opportunity employer committed to keeping children safe from abuse and exploitation. All candidates will undergo child safeguarding recruitment checks and screening procedures.

How to Apply

Interested and qualified candidates should prepare their application materials and submit them through the official SOS Children’s Villages Tanzania recruitment portal before the closing deadline.

1. Prepare Your Documents:

   • Updated Curriculum Vitae (CV) highlighting relevant administrative experience.

   • Cover letter addressed to SOS Children’s Villages Tanzania detailing your suitability for the role.

   • Copies of relevant academic certificates (Diploma) and professional references.

2. Submit Online:

   CLICK HERE TO APPLY

   • Fill in your personal details, select Job ID 143576, upload your CV and cover letter, and submit.

3. Application Deadline: September 14, 2026. Early applications are strongly encouraged.